Oral Presentation Guidelines
By 25 May: Create And Upload Your Poster File(s)
Poster authors do not need to be present during a designated time (if not invited to the Featured Posters session).
All posters/poster videos will be available during the entire Conference.
Conference delegates will be able to get in touch with the poster presenters within the virtual platform.
Video presentation (optional)
|File format||PPTX or PPT|
|Font||please use native Microsoft Office fonts, ideally size 18-20 pt|
|Aspect ratio||16:9 (how to change aspect ratio in PowerPoint)|
|File name||AbstractNumber_Surname (e.g. PTC59-0001_Smith)|
6 minutes 30 seconds + joint Q&A at the end of the session
or 4 minutes 30 seconds + joint Q&A at the end of the session (in the session Proton Therapy in Developing Countries),
Number of slides is not limited but please make sure your talk does not exceed the assigned time.
• Your presentation will be accessible online for other delegates so please make sure you have consent to publish all information included
• We will run the presentation on our local computers and you will operate the presentation remotely – for that reason, please make sure you upload a final version of your presentation as this will be the one actually used during the conference.
• Together with your presentation you can also update your biography.
By 1 June: Test your setup and await your Zoom link
• Test your Zoom connection and audio/video here, we recommend using a headset during the Conference for better audio quality.
• Await Zoom meeting link for your session, plese check your spam folder as well.
On the day of the presentation
• 15 minutes before the start of your session, join the Zoom meeting room using the abovementioned link.
• The Zoom room features only speakers, chairs and the technical operator who will brief everyone and take care of all technical arrangements. The audience will not be visible but will be watching the live stream captured from this Zoom room into the meeting platform.
• Once your presentation starts, we will run your pre-uploaded slides on our local computers and you will be controlling them remotely in PowerPoint presenter view.