59thANNUAL CONFERENCE OF THE PARTICLE THERAPY CO-OPERATIVE GROUP
Taipei, Taiwan 21-26 May 2021

FAQ

We understand that many may have some questions relating to the latest developments of the COVID 19 pandemic and the recent postponing of the conference to 21-26 May 2021. Please review our FAQs below which will continue to be updated as we receive any additional questions:

GENERAL INFORMATION:

Is PTCOG 59 still going ahead as planned? 

PTCOG 59 will now be held in Taipei 21-26 May 2021. As much as possible we plan to keep social activities and the program structure as agreed for 2020. 

Will the postponement of PTCOG 59 affect future PTCOG events? 

We are still confirming the details relating to events from 2022 onwards and will confirm when finalized. However, at this stage it is expected that PTCOG 60 in Miami will be held in 2022 and PTCOG 61 in Madrid will be held in 2023. 

What is PTCOG doing to ensure adequate health and safety conditions at PTCOG 59? 

We are in close contact with our local hosts, the Taiwanese Ministry of Health and relevant local organizations connected to inbound travel and events policy and planning. Whilst Taiwan has widely been recognized as a global success story in how to manage COVID-19, PTCOG understands that the safety of our delegates is of vital importance. As we get closer to next year’s conference, we will provide updates and information on our strategy to ensure the safety of all our participants.

Will there be any live streaming or virtual meeting options for PTCOG 59? 

PTCOG remains very interested to connect with the PTCOG community in 2020. We are now reviewing our options to provide an online event and will share more information on this as soon as possible.

REGISTRATION INFORMATION:

I have an existing PTCOG 59 registration, do I need to do anything for the new PTCOG 59 dates? 

All existing registrations for PTCOG 59 remain valid for the new dates. No action or update to your registration is required. 

What happens if I have an existing registration and cannot attend the new PTCOG 59 dates?

All efforts are being made to make the new PTCOG 59 dates a success. As noted, all existing registrations are automatically valid for PTCOG 59 in 2021. If you have an existing paid registration and cannot attend the new dates you can transfer the registration to someone in your organization free of charge. If this is not possible, cancellations are available if received in writing (email) to registration@ptcog59.org by 15 June 2020. After this time normal cancellation terms apply. Please note a fee of $50 USD applies to all registration cancellations and kindly note that there may be some delay to process refunds depending on when it is received. We will do our best to get through all refunds as soon as possible.

Can I transfer my registration to someone else? If so, how should this be done? 

PTCOG 59 are accepting a registration name transfer up to 15 June 2020. Please contact the PTCOG 59 Registration Secretariat on registration@ptcog59.org providing the details of your current registration and the details of whom you would like to transfer it to. 

I had cancelled my registration for the original dates but can now attend the new PTCOG 59 dates. Can I reinstate my old registration? 

Please complete a new registration at: www.czech-in.org/cmPortalV15/Portal/PTCOG59/normal  

PTCOG 59 SOCIAL EVENTS & TRAVEL SERVICES:

How can I best update my social event tickets, hotel or tour booked for previous PTCOG 59 dates?

All PTCOG 59 social events will be automatically updated to the new dates with the same events being planned for PTCOG 59. No action is required to keep your tickets. PTCOG 59 events include the Educational Welcome Reception 21 May 2021, the Proton Therapy Centre Site Visit on 23 May 2021 and the PTCOG 59 Gala Dinner on 24 May 2021. 

Hotel Reservations should be updated in the following way:

All current hotel reservations will be cancelled by the hotel reservations team and your card details removed for future payments at no cost. 

Please complete a new booking when you have travel for the new conference dates confirmed. New reservation links will be available online from the beginning of June 2020.

PTCOG 59 tours should be updated in the following way:

Please contact Mr. Jack Peng from Lion Travel on jackpeng@liontravel.com for all requests relating to cancellation and or transfer of credit to the new conference dates

Will participants who have purchased flights or a hotel, receive a refund for these services?

We strongly advise all participants with flight or hotel reservations to contact either their travel agent or the individual organizations directly to review options. The situation relating to COVID 19 is changing all the time but in certain situations refunds or credit to new flights can apply. The organizers of PTCOG 59 cannot be held liable by participants for any damages, costs, or losses incurred, such as transportation and accommodation costs, financial losses, or any other miscellaneous expenses.  

SPEAKERS, INVITED GUESTS, PROGRAM & PTCOG 59 SCHOLARSHIPS:

Due to the postponement of dates will it possible to submit new abstracts? 

Yes, there will be a new abstract submission opening for PTCOG 59 in 2021. Dates are still being finalized but we expect this to open in September or October of 2020.

I have an abstract accepted for PTCOG 59, will this remain valid for the new dates? 

As there will be a new round of abstract submissions we will need to review the new program and inclusions. However, we will invite all authors with abstracts accepted for PTCOG 59 in September 2020 to resubmit their abstracts for 2021 approval. Further to this if no updates are required to the abstract you would not need to resubmit. Further instructions will be sent to all abstract authors as soon as possible to confirm the procedure for PTCOG 59 in 2021.

What should I do if I cannot present on the new PTCOG 59 dates?

All abstracts for PTCOG 59 in 2021 will be reconsidered as noted above. If you would like to resubmit your abstract but already know you cannot attend next year, please consider if someone else would be able to present on your behalf. 

Can I transfer my registration to someone else? If so, how should this be done?

PTCOG 59 are accepting a registration name transfer on existing registrations up to 15 June 2020. Please contact the PTCOG 59 Registration Secretariat on registration@ptcog59.org

Do I have the right to withdraw my abstract for the new PTCOG 59 dates? 

Yes. Further to this all abstracts will be reviewed in combination with new abstracts received for 2021. You can either resubmit your abstract for 2021 or by not doing so withdraw your participation in 2021.

I have been invited as a keynote speaker, educational faculty, or moderator for the September 2020 conference, will this remain valid for 2021?

The relevant PTCOG Sub-Committees will be meeting in the coming weeks to discuss plans for the 2021 conference. All speakers will be contacted to reconfirm details and inclusions for 2021.

I received a PTCOG Travel Fellowship Scholarship, can I transfer this to the new PTCOG 59 dates? 

As there will be a new round of review for Travel Fellowships Scholarships in 2021 grants from 2020 can not be transferred. However, we invite all those who received a confirmation in 2020 to resubmit and be eligible for 2021.

Will CME credits remain available for the new PTCOG 59 dates? 

Yes, we do anticipate a new application for CME credits for the 2021 PTCOG 59 conference.

SPONSORS AND EXHIBITORS:

If any of your queries weren’t answered in the above FAQ’s please contact the PTCOG 59 Sponsorship & Exhibition Manager, Audrey Gabarre on audrey.gabarre@c-in.eu 

CONTACTS:

If you have any additional questions to those covered above, please do not hesitate to contact us on one of the following contacts:

 

General PTCOG 59 Info:  info@ptcog59.org 
Registration Queries: registration@ptcog59.org
Program or Abstract Related Queries: abstracts@ptcog59.org 
Sponsorship and Exhibition: audrey.gabarre@c-in.eu

 

 



Conference Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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Conference Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
Home | Sitemap | Copyrights and Trademarks | Privacy Policy | info@ptcog59.org | Copyright © 2019 ptcog59.org
Powered and created by E-WORKS - web studio | XHTML 1.0 | CSS 2

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